Who We Are

Cadence Communications & Research is a healthcare communications and research firm focused on helping patients by supporting our clients through greater awareness, knowledge and understanding of their markets.  We offer services in three critical areas: Medical Communications, Market Research and Market Access.  Our innovative approach to project work leverages our capabilities across practice areas to drive efficiencies and deeper insights for all our clients.

We offer a fun environment with excellent benefits that include medical/dental insurance and 401(k). We work hard but enjoy our chosen careers and our company. If you are looking for a place where you can make a contribution, grow your career and be part of a team, please review the qualifications below.

The Cadence Commitment to Diversity

Cadence Communications & Research is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. We value our employees for their unique talents and abilities. We embrace and encourage our employee’s differences in backgrounds, experiences, race, color, religious creed, sex, national origin, ancestry, citizenship status, family or marital status, physical, mental and/or intellectual abilities, age, military or veteran status, registered domestic partner or civil union status, gender and gender identity, sexual orientation, political affiliation, and socio-economic status. All employees are valued for their individual differences and the unique contributions that help us achieve our business goals.

Through our diversity, equity, and inclusion policy, Cadence seeks to create a positive work environment where all employees can reach their full potential and maximize their contributions. We are committed to our employees’ dignity and well-being and make every effort to provide all employees with a safe and professional work environment.

Cadence Communications & Research strives to treat its employees fairly, with respect, and to maintain a workplace that is free from discrimination, harassment, and other offensive or unprofessional behavior, as stated in the company’s anti-harassment policy. Employees are always expected to treat others with dignity and respect while in the workplace, at company-sponsored events, at all work-related functions, and any public settings where the employee’s association with the Cadence is known, such as social media platforms.

Project Manager/ Meeting Planner 1

Job Description:

This is a full-time position. The ideal candidate is an energetic, creative individual with a strong work ethic and high standards, who cares deeply about providing concierge-level customer service. Meeting Planners must work efficiently on several projects simultaneously, have strong time management skills and maintain enthusiasm in a constantly changing environment. Meeting Planners should have exemplary communication skills for extensive interactions with clients, team members, and vendors. Candidates must exercise careful attention to detail, particularly in planning and reconciling project budgets and other financial records for accounting and compliance.

A Meeting Planner must be able to anticipate project needs, discern work priorities, meet deadlines, and be willing to work occasional evenings and weekends. This position would require 25% travel, which would primarily occur over weekends. Experience in Medical Meetings is preferred.

Primary Responsibilities:

• Provide superior client support and onsite management for all assigned meeting projects (advisory boards, KOL conference one on one engagements, steering committee meetings, speaker trainings etc..
• Provide excellence in planning meetings (pre-planning, onsite execution and post meeting wrap-up)
• Manage travel, lodging, and expenses for participants traveling to meetings
• Manage technology vendor for virtual projects
• Assist in financial management including budget creation, monitoring revenue/expenses for assigned projects and timely/accurate reporting
• Schedule and lead conference calls with clients for project updates
• Act as liaison to expert physicians and high-level clients
• Develop task lists and timelines for projects to guarantee that timelines are met
• Produce program materials
• Research appropriate venues and negotiate contracts
• Perform general administrative work, such as creating and/or updating project documents
• Travel to programs and manage logistics onsite
• Responsible for post program budget reconciliations and aggregate spend reporting
• Adapt to changing client procedures and processes
• Develop and maintain solid relationships with clients and vendors
• Proactively seek out methods to improve self-performance and efficiency of operation tasks
• Travel domestically and internationally, and work overtime as needed
• Qualifications:
• Minimum of 3 years experience as a meeting planner or project manager
• Experience with healthcare and KOL management meetings preferred
• Proven proactive problem-solving skills
• Proficient in MS Word, Excel and PowerPoint
• Proficiency using current digital technology, including mobile computing, cloud-based tools, Microsoft Office, and mail merges; general internet search proficiency.
• Extremely detail-oriented and organized with strong multi-tasking skills
• Team-oriented, positive attitude is essential
• Capable of making solid and quick judgment calls in a crisis
• Strong organizational, multi-tasking, and time management skills
• Proven self-starter with initiative and follow-through
• Ability to prioritize and schedule tasks in fast-paced environment
• Strong interpersonal and communication skills, both verbal and written
• Available to travel to live events (on average 25% including weekends)
• Ability to work directly with clients in a responsible, appropriate and service oriented way
• Experience at working both independently and in a team-oriented, collaborative environment

How to Apply:

Email a resume to Stephanie Miller, smiller@cadenceresearch.com. Please title the email “Meeting Planner I – Job Application”